- Zoom offers numerous useful functions in its video conferencing app that you may not yet know.
- You can create a temporary name and profile picture and draw on shared screens with a disappearing pen.
- Here are seven of the most useful tips and tricks to get the most out of Zoom.
Video calling has become commonplace in our modern remote work culture, and few video conferencing apps are more popular than Zoom. Most office workers have become familiar with Zoom over the past few years, and while it’s easy to use, that doesn’t mean there aren’t a ton of surprising features hiding beneath its surface. Here are seven of Zoom’s most important features that you might not know about.
Add a profile picture
If you spend a lot of time in Zoom meetings, you might prefer having a profile picture rather than being represented by your initials in a generic account icon. It’s easy to apply a custom profile picture from the Zoom website. click profile in the navigation pane on the left and you should see your name with a blank account picture. Click on the image – you should see a pencil icon in it when you hover over it – and upload your account photo.
Zoom also allows you to use a custom profile photo for a specific meeting. You can change your photo each time a meeting starts, or only as needed for a specific meeting. After the meeting starts, click Attendees in the toolbar at the bottom of the window, and then look for your name in the pane that opens on the right. press the Three point menu next to your name and click on it Edit profile picture. click change pictureselect a new image, then click Save on computer. When the meeting ends, your profile photo will revert to your default picture.
Change your background
Some people like to show their home office in the background during a Zoom call, but you may prefer to disguise your clutter by changing your background. Zoom uses a green screen-like technology that allows you to replace the real world with a fake background.
Before starting the call, click your account icon at the top right of the zoom window, then select from the drop-down menu settings. In which Background & Effects In the Settings tab, you can choose a preset background, blur your actual background, or upload an image to use as the background. To upload your own, click the plus sign to the right of the virtual backgrounds and select add a picture.
Use breakout spaces
Breakout rooms are a convenient way to let small groups work together as part of a larger meeting. If you’re the host, you can send people to work in breakout rooms. The rooms are easy to configure – click within a meeting breakout rooms in the toolbar at the bottom of the video window (but it’s usually in the overflow, so you’ll probably have to click More and then click breakout rooms). You can let Zoom randomly assign people to rooms, let attendees choose their own rooms, or manually put people in rooms as you see fit. Once configured, you can send messages to all rooms at once and close the rooms to bring them back to the main meeting at any time.
Customize your name
Not happy with how your name appears in Zoom meetings? You can fix this – either permanently or every time you join a meeting. To permanently change how your name is displayed in Zoom meetings, open the Zoom website in a browser and sign in to your account if necessary. In the navigation pane on the left, click profile, then find your name and photo (if you’re using one) at the top of the page. click To editcustomize your name and then click Save on computer.
Zoom also lets you change your name just for the Zoom call you’re on. After the call begins, click Attendees in the toolbar at the bottom of the window, and then look for your name in the pane that opens on the right. press the Three point menu next to your name and click on it Rename. Customize your name and then click change.
Draw with a disappearing pen
When you’re sharing your screen, you might sometimes want to clarify details or add annotations with a pen or marker, but it’s often more effort than it’s worth as the screen fills up with your lines and squiggles and you have to erase what you have done. There’s an easier way: Zoom includes a disappearing pen whose ink fades after a few seconds, so the screen is never cluttered. Finding the tool can be a challenge, however, as Zoom packs multiple options into each drawing tool drawer.
Here’s how: After sharing your screen, click Leave a Comment in the toolbar at the top of the screen. On the Draw toolbar, hover over it headlight, which is fifth from the left. You should see three tools – choose the right one. this is that disappearing pen. Now you can draw and everything you do will fade out after a few seconds.
Place everyone in the same room with immersive vision
When you join a Zoom meeting, it usually feels like you’re in a workplace version of Hollywood Squares, but Zoom has another option for you. The service’s immersive view allows you to arrange all interlocutors into a single virtual space, which can be a fun alternative to the usual grid. If you are the host, click outlook at the top right of the video window, and then select immersive. Select the background image you want to place them all in, then click beginning.
Mute your audio by default
The last thing you want in a Zoom meeting is to interrupt the flow with a barking dog or a crying baby. You can instruct Zoom to always start meetings with the microphone muted so you don’t have to do it manually. Before starting the call, click your account icon at the top right of the zoom window, then select from the drop-down menu settings. In the navigation pane on the left, click Audio, and then scroll to the bottom of the page. Click the check box for Mute my microphone when joining a meeting.